We’re committed to safe, well-run productions—whether in our Newquay office, on set, or in post. This page summarises how we manage health and safety. A full policy and project-specific RAMS are available on request.

Last reviewed: 16 Oct 2025
Next review: 1 Jan 2026
Contact: ed@herenow.film

Our Policy Statement

Here Now Films will:

• Provide a safe and healthy working environment for employees, freelancers, visitors, and young persons.
• Identify and control risks in offices, studios, and on location.
• Supply information, instruction, training, and supervision appropriate to each role.
• Maintain safe equipment and working practices.
• Investigate incidents and near misses to learn and improve.
• Review this policy regularly and when activities change.

Signed electronically by: Ed Smit, Managing Director
Date: 16 Oct 2025

Scope

Applies to all work we undertake: office, on-location filming, travel, and post-production. Covers employees, PAYE staff, freelancers/contractors, visitors, and work-experience students.

Who’s Responsible

• Managing Director: Overall accountability for H&S, resources, competent advice, and insurance.
• Producers/Project Leads: Day-to-day implementation, shoot briefings, inductions, and RAMS.
• All Workers (including freelancers): Follow procedures, use equipment correctly, and report hazards/incidents.
• Work-Experience Supervisors: Two-adult supervision, age-appropriate tasks, and safeguarding.

How We Manage Health & Safety (Arrangements)

Risk Assessment

• Written risk assessments for office/edit; dynamic risk assessment on shoot days.
• Hierarchy of control: eliminate → substitute → engineer → admin → PPE.

Induction, Training & Briefings

• H&S induction for staff, freelancers, and students.
• Pre-shoot briefings/toolbox talks covering hazards, roles, and emergency plans.

Fire Safety

• Fire Risk Assessment for our premises.
• Induction includes alarm sound, escape routes, and assembly point.

First Aid & Incident Reporting

• First-aid kit on site; trained first-aiders on productions where required.
• All accidents and near misses are logged; RIDDOR reporting where applicable.

Equipment & Electrical Safety

• Only maintained, suitable equipment is used (including PAT where applicable).
• Visual checks before use; defects are removed from service immediately.

Manual Handling

• Avoid unnecessary lifting; use trolleys/assistance.
• Load limits observed; young persons do not lift heavy items.

Display Screen Equipment (DSE)

• DSE assessments for desk/edit roles; ergonomic setup and regular micro-breaks.

PPE

• Provided where residual risk remains (e.g., hi-vis, hearing protection).
• Correct use and care are briefed before issue.

Contractors, Venues & Clients

• We select competent contractors and exchange RAMS.
• We follow venue/site rules and coordinate responsibilities.

Young Persons & Safeguarding

• Two-adult supervision, open-plan working where possible, and age-appropriate tasks.
• No lone working; no work at height, hot lights, or hazardous equipment for students.
• Concerns are escalated immediately via our safeguarding route and to the school contact.

Welfare, Equality & Mental Health

• Adequate welfare facilities, breaks, and reasonable adjustments.
• Respectful, inclusive working culture and workload management.

Driving & Travel

• Planned travel; rest breaks; no mobile use while driving; do not drive when fatigued.

Substances & Environment

• We rarely use hazardous substances; if needed, COSHH assessments are completed.
• We minimise environmental impact where practicable.

Insurance

We maintain Employers’ Liability, Public/Products Liability, and other cover appropriate to our work. A redacted Evidence of Insurance is available on request.

Need details for a venue or school?

• Project-specific RAMS: provided on request.
• Evidence of Insurance (redacted): available on request.
  Email ed@herenow.film with the project name, dates, and venue.

---

Request full Health & Safety Policy (PDF)
Request project-specific RAMS ed@herenow.film